Trustees are appointed to the Eastern and Central Community Trust Board for a four-year term by the Minister of Finance, under the Community Trusts Act 1999.

Trustee appointments

For the 2021/22 appointment round, these appointments are delegated to the Associate Minister of Finance. The appointment process is managed by the Department of Internal Affairs – the call for nominations is now closed and will re-open in October 2021.

To find out more about Trustee appointments, visit the Department of Internal Affairs website or contact [email protected]

Background material for candidates

The Community Trust Act 1999 states that the maximum term of office for Trustees must not exceed four years, but a Trustee may hold office on more than one occasion. A person must be a resident in the region of the Trust to hold office.

Skills and attributes required

Trustees collectively must have skills or experience in the following areas:

  • financial management, especially institutional investment oversight;
  • grant making;
  • governance;
  • community and voluntary sector involvement;
  • strategic thinking;
  • leadership skills;
  • legal expertise.


The make-up of the Eastern and Central Community Trust (ECCT) Board should reflect the communities we serve, including Tangata Whenua, Pacific communities and people from a range of ethnic and cultural backgrounds. ECCT would also like community representatives of youth, Māori and Pacific communities.

Trustees are expected to have a broad understanding of the issues facing the communities of the eastern and central regions. However, when engaging with the community, Trustees should refrain from raising the expectations of applicants prior to Board decisions on applications.

Meetings

Trustees will be requested to attend at least 16 Board and sub-committee meetings over the course of each year. We estimate a trustee is required to work approximately 30 to 33 days per year.
Board meetings are held every two months on a Thursday, at the ECCT offices in Hastings. The Annual Public Meeting is held on a rotational basis in one of our six regions. In addition, Trustees are required to participate in a two-day retreat held in October each year.

Trustees are expected to take part in sub-committees which convene separately to the Board meeting.

Key Activities

Key activities of the Board are as follows:

  • Participating in the strategic planning process
  • Setting goals and objectives and reviewing progress
  • Approval and monitoring of annual plans and budget
  • Approval of capital expenditure
  • Approval of investment policies
  • Approval of grant policies and grant applications
  • Approval of operating expenditure outside budgets and delegations
  • Appointing the General Manager and delegating levels of authority to the General Manager
  • Ensuring compliance with all statutory obligations
  • Officers of Eastern and Central Community Trust
  • The Trustees annually elect a Chair, Deputy Chair and committee chairs
  • Sub-committees include Audit and Risk and General Manager Performance Review Committee.

The “Grassroots Fund” is exactly that. It covers funding for the grassroots organisations in our community. With this fund, we’re carrying on doing what we’ve always done – fund the backbone of our communities.

This fund is where you apply for your operational support, events, programmes, capability and capacity building, and small repairs and maintenance. Applying for this fund follows a simple application process, with a bit of reporting at the other end.

Funding Outputs

The Grassroots Fund has four outputs under which organisations can apply for funding: Participation, Services, Development and Education. The only instance where individuals can apply for funding is for capacity development under Development.

Participation 

This is designed to fund a range of sports, art, culture, recreation, events, activities, and environmental opportunities. It will support community participation for groups who may otherwise face barriers to participation and celebrate cultural diversity and cross-cultural inclusion.

Activities could include:

  • Operating costs
  • Programme costs
  • Coaching
  • Events
  • Equipment
  • Small assets (like vehicles)
  • Repairs and maintenance (like kitchen or bathroom refurbishment)
  • Grassroots, regional, or local activities

 

It does not include:

  • Affiliation or membership fees
  • Property that doesn’t belong to the organisation
  • Events that offer prize money
  • National-level or elite activities
  • Training and capacity development
  • Funding for individuals

 

Apply for this fund if you are: a sports club, an arts, cultural or environmental organisation, or if you are organising an event that will enhance community participation.

If you’re not sure which is the right output for your application, please call us free on: 0800 878 

Community Services Output

This funds the delivery of community services, extend the delivery and capability of services to meet community need, and support early intervention to address need.

Activities could include:

  • Operating costs
  • Programme Costs
  • Events
  • Equipment
  • Small assets (like vehicles)
  • Repairs and maintenance
  • Grassroots, regional, or local activities

It does not include:

  • Affiliation or membership fees
  • Property that doesn’t belong to the organisation
  • Training
  • Unincorporated groups
  • Activities funded by Government
  • Funding for individuals

 

Apply for this if you provide social services, counselling, information or community support – this includes food banks.

If you’re not sure which outcome is right for your application, please call us free on: 0800 878 720.

Development Outcome

The Development outcome is designed to fund assistance with community-led consultation and planning, community-based partnerships between communities and other stakeholders, and support community leadership and capacity development. Ideally, these will be project-based activities.

This is specifically for development projects. It can support:

  1. Community-Led Development activities – for organisations or a community network that use a community-led development (CLD) approach in their work or want to undertake a specific community-led project.
  2. Organisation Development activities – for organisations that want to undertake activities that will strengthen themselves as an organisation in one of these seven areas: Leadership, Mission and Vision, Strategy and Planning, Programme Delivery, Financial Management and Fund Development, Communications and Technology, Strategic Relationships.

 

Activities could include:

  • Projects focused on youth, community, Māori, or economic development that use a development approach for continued improvement and learning
  • Projects that are possibilities-based and use local leadership approaches
  • Neighbourhood connection projects
  • Training and development projects that increases capacity for individuals and organisations, or has demonstrable wider community benefit
  • Support to get people and communities volunteer-ready, or enable participation in activities that will benefit community capacity in the longer term
  • Workshops
  • Organisational development
  • Research and evaluation

It does not include:

  • Operating expenses
  • Overseas conferences or exchange programmes
  • Core training

Organisations applying for project-based funding under Development may also apply for operating funding for their normal work under the participation or service outcomes. For more information about making a Development Application click here.

Talk to us on: 0800 878 720 before applying for Development funding, to ensure it’s the right fit.

Education Outcome

This is designed to enhance, support or improve education opportunities, and reduce barriers to participating in education. This is contestable, which means all applications in each round will be considered at the same time.

Applications must be from a formal education institution, or educational organisations that are ERO or NZQA-audited, or from groups that support education by providing services to education providers, or work in partnership with them to enable delivery of quality education programmes. Schools must make applications through their Board of Trustees, and the resolution must be signed by two adult voting members of the Board of Trustees.

Applications will only be accepted in April and August  each year for consideration.
 The next funding round closes on 31 March 2022 with the following date on 31 July 2022.

For formal education institutions or organisations, this may fund the following activities:

 

It does not include:

  • Operating costs
  • Salaries
  • Professional development
  • Funding for individuals
  • Transport to and from school
  • Projects that would reasonably be considered to be the responsibility of central or local government

 

For non-formal education providers, this may fund the following activities:

  • Operating costs
  • Equipment
  • Small assets (like vehicles)
  • Events
  • Collaborative projects

 

It does not include:

  • Salaries
  • Funding for individuals
  • Transport to and from school

 

The following activities may be considered on a case-by-case basis:

  • Capital projects
  • Repairs and maintenance activities that are not covered under the 5 Year Agreement (5YA) funding with the Ministry of Education
  • Professional development

 

Apply if you are an ERO-reviewed early childhood centre or kohunga reo, school, or NZQA-audited educational organisation; or if your organisation provides services to education providers, or works in partnership with them to enable delivery of quality education programmes.

If you have any questions about whether your application is the right fit, please call us on: 0800 878 720.

Documents required

You will need to provide the following documents with your application:

  • Your latest Annual Accounts
  • Confirmation of your bank account – this can be a pre-printed deposit slip or a verified confirmation from your bank.
  • A signed resolution with two signatures from office bearers, confirming your authority to apply to ECCT for funding
  • Any relevant quotes

 

How long will it take?

Apart from Education, there are no closing dates. Eastern & Central Community Trust aims to provide a decision within three months of receiving a completed application. Organisations can only receive one Grassroots grant in any financial year (April-March).

Ideally, organisations should have spent any previous grants and completed an accountability form before applying again for funding.

Reporting back to us – also known as an accountability or audit report

At the moment, we don’t have the accountability report loaded in Fluxx. We’ll let you know when it’s up and running.

We’re keen to find out if our funding made a difference, but we don’t want it to be too difficult to report back on how you’ve done. For our accountability report, we have some simple questions for you on how you did with your project, and we need to have that submitted before you can apply for your next grant. We don’t have it loaded here on our website – when this report is due to be completed, it will appear in your Fluxx portal.